As a candidate, we collect and process personal data about you such as:

• Identification information – we may process your name, contact information (including email, home address, home phone number and mobile phone number), citizenship & country of residence, date of birth, gender, digital signature, languages spoken and nationality & immigration status (and information from related documents).

• CV/resumes and other recruitment information – we may process your CV/resume, work history, information about your skills, your experience and educational background and other relevant information (such as your photograph, interview notes and personal data included in the cover letter or as part of the application process).  We may also process details in references about you that we receive from third parties.

• Compensation and benefits information – we may process personal data relating to your current compensation and benefits including (without limitation) your current bonus, recurring payments and benefits.

• Government issued identifiers – we may process government issued identifiers including (without limitation) your national identification number, social insurance number, social security number and driving license number, as legally required.

• Information about you available from third parties - including the results of any state criminal record checks, credit checks and/or financial sanctions checks.

• Photographs and video footage – when participating in recruitment-related events, meetings, conferences etc., we may process photographs or videos of you.

• Visitor information – when accessing our buildings, we may collect your name, contact details, car plate number, and other identification for security reasons. Where we are legally required to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.

• Information you choose to share with us – we may process additional personal data if you choose to share that with us.

This data may be obtained directly from you, from the public domain or from third parties. In the last case, we will inform you of the purpose and data sources we use, the exception is where the provision of this information to you would cause disproportionate efforts. In that case, we may take alternative measures to protect your rights and freedoms.

If we have placed you in a permanent role or temporary assignment successfully, we will retain your personal data for 5 years from the date your permanent role begins or the last day you worked on temporary assignment, as relevant.  Otherwise we will retain your personal data for 3 years from the date we created your record in our database.  If applicable, we will retain certain pay-related and other financial information for 7 years in order to comply with our legal obligations.

In any event, we may keep your personal data for longer if necessary in connection with any actual or potential dispute (e.g. we need this personal data to establish or defend legal claims), in which case we will keep your personal data until the end of such dispute or if we are required to do so by any applicable law or regulation.

When you visit our website, we gather information that relates to your device, your browser and to the way you navigate our website content, such as:

• the Internet Protocol (IP) address of your device

• the IP address of your Internet Service Provider

• device screen resolution

• device type (unique device identifiers)

• browser and operating system versions

• geographic location (country only)

• preferred language used to display

• the date and time of access to the website

• the internet address from which you were directly linked through to our website

• the control system that you use

• the parts of the website that you visit

• the pages of the website that you have visited and the information that you viewed

• the hyperlinks you have clicked

• the material that you send to or download from our website

If you choose to download our reports or white papers; or to subscribe to our newsletter news, events and alerts; or submit an inquiry we may ask you to fill out a form with information such as your name, e-mail address, job title and company. From the moment you engage in one of the aforementioned actions, we will be able to relate the information listed above about your device, your browser and to the way you navigate our website content directly to you.

When you are a temporary worker on a temporary assignment at one of our clients, we may process personal data about you such as:

• Identification information – we may process your name, contact information (including email, home address, home phone number and mobile phone number), citizenship & country of residence, date of birth, gender, digital signature, languages spoken and nationality & immigration status (and information from related documents).

• CV/resumes and other recruitment information – we may process your CV/resume, work history, information about your skills, your experience and educational background and other relevant information (such as your photograph, interview notes and personal data included in the cover letter or as part of the application process).  We may also process details in references about you that we receive from third parties.

• Compensation and benefits information – we may process personal data relating to your current compensation and benefits including (without limitation) your current bonus, recurring payments and benefits.  

• Government issued identifiers – we may process government issued identifiers including (without limitation) your national identification number, social insurance number, social security number and driving license number, as legally required.

• Information about you available from third parties - including the results of any state criminal record checks, credit checks and/or financial sanctions checks.

• Photographs and video footage – when participating in recruitment-related events, meetings, conferences etc., we may process photographs or videos of you.

• Visitor information – when accessing our buildings, we may collect your name, contact details, car plate number, and other identification for security reasons. Where we are legally required to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.

• Time and attendance records - information we gather from you, from swipe card systems, time management system, time clock records.

• Professional information – we may process personal data related to your work including (without limitation) your job title, description and location, your department, professional email address, reporting levels, and employment status (full-time/part-time/etc.).

• Financial information – financial information including (without limitation) your bank account number, bank details, VAT number.

• Salary information – we may process salary information including (without limitation) recurring payments and benefits, your bonus.

• Performance-related information – performance-related information including (without limitation) information on your performance reviews.

• Disciplinary information - information relating to disciplinary measures taken against you, if any.

• Grievance information – In order to assist in the reporting of grievances and (suspected) misconduct within the Randstad Group of companies, we have established dedicated channels through which stakeholders may voice concerns, either through local reporting mechanisms in place at the level of the local Randstad Group companies or, for serious misconduct (including whistleblowing), through our Integrity Line, the Randstad Group reporting facility. Whenever we receive a grievance report or a report about (suspected) misconduct we may process personal data related to the complainant, the other individuals mentioned in the complaint and the person(s) that is/are subject of the complaint and/or of the investigation into the complaint. 

• Travel and expense data – travel and accommodation information and expenses including (without limitation) travel itineraries, hotel and travel reward cards.

• Vehicle information – information about your personal or company car including (without limitation) your license plate, parking tickets and driving fines.

• Family and dependent information – information related to your family and dependents including (without limitation) details regarding family composition (names, genders, ages), any "special needs" or education requirements for children or dependents, special needs of elderly parents, emergency contact information. 

• Information related to identification/access control cards – employee identification and access control cards may contain your name, photograph, employee number and may be linked to other details on record (department, phone number, license plate).

• CCTV footage – we may process footage of you obtained through our use of CCTV surveillance systems.

• Survey results – we may process your responses to questions in employee surveys.

• Information related to your usage of Randstad devices, software and access to Randstad’s network – we may process information related to your use of our devices, software and access to our networks, including (without limitation) your browsing history, your use of email, internet and social media, whether at the workplace, on our equipment or otherwise through our networks. 

• Special categories of data, such as: 

  • Health-related information – health-related information including (without limitation) injuries and exposure, incident reports, disability, sickness and absences and maternity leave information, as legally required.

  • Ethnic origin – information revealing your ethnic origin, as legally required. 

To the extent we process these special categories of data, we will protect, secure and use that information in a manner consistent with this notice and applicable laws.

• Trade union membership – data revealing your trade union membership.

This data may be obtained directly from you, from the public domain or from third parties. In the last case, we will inform you of the purpose and data sources we use, the exception is where the provision of this information to you would cause disproportionate efforts. In that case, we may take alternative measures to protect your rights and freedoms

As a business we process the following personal data about you:

• Identification information – we may process your name and other contact information (including email address, landline phone number and mobile phone number), gender, digital signature and languages spoken.

• Professional information – we may process information related to your work including (without limitation) your job title, your location and your department.

• Photographs and video footage – when participating in our events, meetings, conferences etc., we may process photographs or videos of you.

• Survey results – we may process your responses to questions in surveys.

• Visitor information – when accessing our buildings, we may collect your name, contact details, car plate number, identification, etc. for security reasons. Where we are legally permitted to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.

• Information you choose to share with us – we may process additional information if you choose to share that with us.

• Trade sanctions information relating to you - we may verify whether you are a politically exposed person, a specially designated national or otherwise subject to sanctions under applicable laws or regulations.

This data may be obtained directly from you, from the public domain or from third parties. In the last case, we will inform you of the purpose and data sources we use, the exception is where the provision of this information to you would cause disproportionate efforts. In that case, we may take alternative measures to protect your rights and freedoms.

We will retain your personal data until you inform us in writing that you withdraw your consent for us to do so.

In any event, we may keep your personal data for longer if necessary in connection with any actual or potential dispute (e.g. we need this personal data to establish or defend legal claims), in which case we will keep your personal data until the end of such dispute or if we are required to do so by any applicable law or regulation.